How to send emails and set up automated emails (notifications)

There are various ways to send emails with Ayotree. You have the option to manually send emails or have it automatically send it based on the user's action.

Manual Emails

You can quickly send mass emails to specific groups of students.

• CRM
• Profiles
• Invoices

CRM

Send emails to prospective students, enrolled students, or former students.

Profiles

Send emails to specific groups of students based on the course

Invoices

Send invoice emails to students or parents

Automated Emails

You can quickly set automated email rules and send emails based on the users action. For example, a user's action could be a student that registers on the platform. Once that action is performed, Ayotree will automatically send an email.

To see the list of actions that are currently enable, navigate to

Tools tab > Customized Templates > Emails > Automated

Under the email template, there are 5 list of actions that can trigger an email. It is recommend that you review each of the list (admin, teacher, and student at the minimum).

Below are examples of each profile types along with some examples of actions that will trigger an automated email

Admin List

A new student register

A payment has been made

A cancelled booking

Teacher List

A new student is assign to the teacher

2 hours before the lesson starts

If a course is cancelled

Student List

Homework added

Progress report is available to view

Lesson has been changed

Parents List (Optional)

A new enrollment contract is available

Payment is successfully processed

A cancelled booking

Company List (Optional)

A new enrollment contract is available

Payment is successfully processed

A cancelled booking

Email Templates

Each email templates is customizable.

How to customize email templates and use short codes

Updated on: 20/06/2022